1. In the event of resignation, incapacity or leave of absence of the Chair, fulfill the Chair’s responsibilities (while remaining in the Vice-Chair position);
2. In the absence of the Chair, supervise the affairs and preside at any meetings of the School Council;
3. Work with and support the Chair in agenda preparation;
4. Ensure the appropriate management, in compliance with PIPA, of any personal information collected on behalf of the School Council;
5. Assume responsibility, in consultation with the School Council, for communicating with the Fundraising Society or other parent groups within the School;
6. Promote teamwork and assist the Chair in the smooth running of the meetings;
7. Keep informed of relevant School policies;
8. Prepare to assume the position of Chair in the future;
9. Have signing authority, if required, on any financial accounts together with the Chair and/or the Treasurer; and,
10. Assist the Chair and undertake tasks assigned by the Chair.

Secretary

1. Act as a recorder at each meeting and ensure that the minutes are prepared accurately to reflect the directions agreed to at the meeting;
2. Keep minutes, formal correspondence, records and other School Council documents, and ensure that all relevant documents (as required by the Act) are available to the public in an accessible location in the School, for a period of seven years;
3. Maintain a dated record of all the Members of the School Council who have knowingly provided their contact information, in compliance with PIPA; and,
4. Distribute, as determined by the School Council, agendas, minutes, notices of meetings and notices of other events.

Treasurer

If the school council is handling money, through fundraising activities or donations, the treasurer keeps accurate records of all financial transactions and ensure that records are available upon request of the school board or school community.

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